Example One: Replace Text with a Special Character There are too many special characters to detail all of them, but let’s take a look at a few general examples of how searching and replacing those characters works. But there’s a faster way–just search for every occurrence of two paragraph marks and replace it with one paragraph mark. One way to correct the paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. After clicking Show/Hide, you discover that in some cases, there are two paragraph marks instead of one. The report is well written, but there is inconsistent paragraph spacing throughout.
There is! Just use Find and Replace to do the job for you. You start replacing the symbol manually but stop yourself after a few attempts.
You need to keep the hyphenated words together by replacing the regular hyphen with a non-breaking hyphen. You have just finished writing a draft of your first novel, and it includes a variety of hyphenated words.You can easily replace the word “section” with the section symbol using search and replace. Your document is over 50 pages, and there are numerous references to various sections throughout. The section symbol is a pair of overlapping “S” characters and is often used in legal documents to reference a numbered section in a document. You have been asked to replace the word “section” with the section symbol. Let’s say there is a lengthy legal document that you need to edit.To understand when searching and replacing special characters may be useful, let’s look at some examples. The selected symbols, if any, should now appear all the time in your documents, and toggling the show/hide paragraph & formatting marks symbol will only show or hide the remaining ones! This also includes other non-printing symbols like page breaks and section breaks.When Is Searching and Replacing Special Characters Useful? Once you are done, click on the " OK" button to apply your new settings and return to Microsoft Word (or click " Cancel" to retain your current setup).Put yet another way, it will persist as long as you don't disable it in the ribbon (by clicking on the button or pressing Ctrl+*). In other words, although it appears as a "persistent" setting, clicking the show/hide button in the Word 2010 ribbon will disable that option, which will not re-appear enabled when you open a new, or another, Microsoft Word document. The last checkbox, " Show all formatting marks", is a bit confusing - so let's clarify what it does: checking it is akin to clicking on the Show/hide button when you are back in Microsoft Word.To always show one or more formatting marks regardless of this button, check each item: Tab characters, Spaces, Paragraph marks, Hidden text, Optional hyphens, and Object anchors. By default, all symbols are unchecked, which means that they're not displayed on screen unless you click on the "Show/hide" button described earlier.Tip: ensure that you currently have a document opened in Word 2010, otherwise these checkboxes will appear disabled (grayed out). The second section of settings, labeled " Always show these formatting marks on the screen", lists all the symbols you can show in your document.Then, select the " Display" tab on the left hand side. Showing and hiding these symbols as needed may quickly become tedious, which is why you can configure Word to show some of them at all times: click on the " File" menu / button in the top left corner of the window, and choose " Options". You may not always want to show all these (potentially distracting) symbols on screen, so Word 2010 offers an option to always show only some of them, as explained below: Always show (some) formatting symbols (In other words, press the Ctrl key, Shift key, and the number 8 simultaneously.) Tip: if you often find yourself hiding and showing paragraph symbols and other formatting marks as you write your papers, Word 2010 offers a convenient keyboard shortcut press the Ctrl+* keystroke to toggle on/off. If the button shows that it is turned on, but nothing happens (assuming that your document contains some text), please see the next section - it probably just means that some marks have been disabled! Under the " Paragraph" tab grouping, you'll see a button with the paragraph sign on it, as shown below click on it:Īs soon as you do, Word 2010 will "highlight" the button's background to indicate that the feature is currently enabled, and you'll see formatting marks and paragraph symbols throughout your document. To show these symbols in your document, look at the ribbon ("toolbar") at the top of the Microsoft Word window, and make sure that the " Home" tab is selected.
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